PRIVACY POLICY

The purpose of this Privacy Policy is to inform users (hereinafter, the “Users”) of the website www.globaleawards.com and subsequent country specific versions of the website (the "Website(s)" or "Site(s)") about the collection and processing of their personal data.

This policy informs you about the data processing carried out through the Website, although it is possible that the Website may link or redirect to other websites and/or platforms owned by NTT DATA EMEAL Foundation or third parties with specialized content or specific content, with sections or forms that specifically regulate the processing of information obtained through those websites or platforms.

Please, each award linked on the Website has its own privacy policy and terms and conditions of participation, please read them before entering the award.

You can find information on the data processing of those websites in their respective privacy policies and/or with the form or channel of contact with NTT DATA EMEAL Foundation, where applicable.

1.- Who is the Controller processing your data?

NTT DATA EMEAL Foundation, together with each NTT DATA EMEAL Ltd. Operational Company listed in the table below (the “OpCo”) operating in the respective country are joint controllers of the personal data for the purpose of the accessing any of the Websites, with NTT DATA Foundation being appointed as Prime Controller for You to exercise any rights and make any requests under this Privacy Notice.

Prime Controller: NTT DATA Europe and Latin-America Foundation (hereinafter, “NTT DATA EMEAL Foundation”)..

Postal address: Camino Fuente de la Mora 1, 28050 Madrid, Spain.

Email address: [email protected]

Data Protection Officer: you can contact the Data Protection Officer at the email address [email protected]

The joint controllership means that the NTT DATA EMEAL Foundation with each OpCo in the respective country are jointly establishing the means and the purposes of processing, whereas the NTT DATA EMEAL Foundation collects relevant information from the relevant OpCo:

2.- What data do we process?

The personal data that we process are obtained from information you provide us as user (“User”) by completing forms on the Website or sending your queries or requests for contact or information, or by installing cookies.

In certain occasions, we may also process personal data such as age and gender, however this are not mandatory fields.
In certain occasions, we may also process personal data such as age and gender, however this are not mandatory fields. We only gather the data necessary for each purpose and by providing the required data, you enable us to deal with your query or process your request.

3.- What purposes do we process your personal data for?

Your personal data are processed to:

• Enable your participation in events and awards.
• Manage the application, legal basis, awards’ ceremonies, in accordance with each event/award legal bases and privacy policy.
• Manage queries and requests received, such as requests for contact or information.
• Manage the sending of commercial communication or newsletters through any channel, including electronic media (such as email and web notifications) about latest news, courses, activities, own and third-party events, products, services, offers, and promotions relating to activities developed by NTT DATA EMEAL Foundation and/or NTT DATA Group.
• Connecting winners and the best evaluated finalist projects of the eAwards platform with the NTT DATA EMEAL executive team for networking purposes. This includes filtering personal data by sector to facilitate connections and create relationships between parties. Please note that while we facilitate the initial connection, we will not be responsible for any intermediation or meetings between parties.

If you contact NTT DATA EMEAL Foundation through our social media profiles or social media connectors, we also inform you of the possible processing of Users’ data through the corporate profiles of the NTT DATA EMEAL Foundation in those social media, for the purposes permitted on each social media site, and in accordance with this Privacy Policy and the applicable privacy policies of the corresponding social media, including analytic purposes.

4.- What is the legal basis for processing your data?

The legal basis for the processing of your data is the legal relationship established on the basis of participation in events and/or awards and the management of calls and/or awarding of awards, and where applicable, your free, valid and explicit consent provided for each of the purposes expressed (Article 6 (1) a) of GDPR).

Remember that you can revoke your consent at any time. You may also object to continue receiving commercial communications in the manner indicated in the footer of each communication.

5.- How long will we keep your data?

Your personal data are preserved for the period necessary for the purpose for which they were collected, and specifically:

• In relation to processing queries, managing reports, participation in events and awards and the application, legal basis, and awards ceremonies the data will be retained for as long as necessary to deal with such purposes.
• In relation to the attention of queries and/or requests, data will be kept for as long as it is necessary to attend to the query and/or manage the request.
• In relation to sending communications, data will be processed until the interested party request their erasure.

Personal data will be kept for as long as you do not revoke your consent, but in no event longer than 36 months from the date of eAwards 2024, whichever occurs earlier. Once the revocation has been exercised, it will not be retroactive unless otherwise required by law, your data may be kept blocked for the periods of limitation established by the applicable regulations. If the revocation has been exercised, we will try to, to the extent possible, apply technical measures to delete the Personal Data.

Please be aware that once the Personal Data are posted through third parties it may be technically impossible to delete retrospectively.

6.- To which recipients will your data be disclosed?

The personal data provided may be communicated to NTT DATA Group companies and related foundations, some of which are located outside the European Economic Area, with administrative purposes or with the purpose of sending electronic communications, in the event you provided the corresponding consent.

Your personal data may also be communicated to third parties involved in the organization of the awards and events, as indicated in the privacy policy of each award and/or event, available in the respective registration forms and in the terms of participation and/or conditions of attendance.

We also inform you that your data may be communicated to Data Processors (such as technology providers) some of whom have data processing and/or support centers located outside the European Economic Area.

We guarantee that when your data may leave the European Economic Area, the same protection level shall be maintained based on compliance with the provisions of European data protection regulation. In this regard, international transfers of data shall be carried out (i) to countries with an adequate level of protection declared by the European Commission; (ii) based on the provision of adequate guarantees such as standard contractual clauses or biding corporate standards; or (iii) by virtue of the authorization of the competent authority or control body or under other conditions provided for in the regulation.

To receive more information on international data transfers or to obtain confirmation or a copy of the guarantees in place you can contact the Data Protection Officer.

Lastly, we inform you that we use social connectors, this is, third party plugins (applications) that allow you to connect this Website with social networks or other similar services (X, Meta or others) to access NTT DATA EMEAL Foundation profiles on said social networks. The use of such connectors is voluntary. If you choose to use them, you will be authorizing the communication of personal data (IP address, navigation data) to the aforementioned social networks and NTT DATA EMEAL Foundation will not be responsible for the further processing that they may carry out with your data. We recommend that you visit the terms and conditions of use of these platforms prior to interacting with NTT DATA EMEAL Foundation corporate pages on social networks in order to obtain detailed information.

7.- Safety Measures

We are committed to keeping your personal data secure, taking all reasonable measures to do so. We implement all necessary organizational and technical measures in accordance with the regulations in force against any unauthorized access and modification, disclosure, loss or destruction. We demand and legally bind our service providers who may handle your personal data to do the same.

8.- How do we process your data in relation to cookies?

We use cookies (data storage and retrieval devices on Users’ terminal equipment) to analyze web traffic and performance and to make the Website work better and be more user-friendly.

Our installation and use of cookies depend on the settings you make both in the cookie banner and through your browser. All information about what cookies are and how we use them is available in our Cookie Policy.

9.- What are your Rights?

You can request confirmation from NTT DATA EMEAL Foundation regarding whether your personal data are being processed and, if so, you may access them. You may also request the rectification of inaccurate data or, if applicable, request their erasure where, among other reasons, the data are not necessary for the purposes for which they were collected.

In certain circumstances it is possible to request the limitation of the processing of your data, in which case we will only retain them for processing claims and/or responding to complaints.

You may revoke your consent at any time. Once the revocation has been exercised, it will not be retroactive unless otherwise required by law, and your data may be kept blocked for the prescription periods established by the applicable regulations.

You may also oppose the processing of your data, in which case we will not process your data, except for compelling legitimate reasons or for processing possible complaints.

To exercise your rights, you must contact the Data Protection Officer in writing, including a copy an identification document, at any of the following addresses:

• Postal address: Camino Fuente de la Mora 1, 28050 Madrid, Spain.
• E-mail: [email protected]

To help us process your request, please indicate "Data Protection – eAwards 2024" in the subject line.

Finally, you are informed of your right to lodge a complaint to the competent data protection authority in the event you become aware of or consider that certain event might constitute a breach of the applicable data protection regulations.